請病假懶人包|發送時間有學問?做好5件事安心去養病!附上精簡Email範本

請病假懶人包|發送時間有學問?做好5件事安心去養病!附上精簡Email範本

Office
ByKhristina on 15 Dec 2020 Digital Editor

新冠肺炎導致人心惶惶,稍微咳兩下都會引來旁人異樣的眼光。若發現自己頭暈身慶、咳嗽流鼻水,還是乖乖請假在家養病吧!作為一個有責任心的員工,無論病得多嚴重,務必要與主管和老闆說一聲,最恰當的方式不外乎email通知。今天特別準備了職場最實用英文請假教學,打工仔一定獲益良多!

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一 請病假 = Work From Home?

首先,明白到不同公司對於員工請病假有不同的政策,比如話某些公司在請病假上有不為人知的「潛規則」,就算請假在家休養,但只要不是嚴重到無法工作,基本上只是毋需回公司,但必須在家處理公事。倘若真的病入膏肓,切記在Email中清楚說明生病情況,讓主管與同事了解你的狀況。

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二、交代事項展現責任心

若果並非急性疾病,建議大家一定要Email中交代好工作的安排和事項,再與個別的同事聯絡跟進。千萬別以一句「I am not feeling well」就概括所有,清楚列名不適原因,否則只會令人誤會你對工作產生不滿。

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三、幾時send Email最好?

這個問題相信困擾不少打工一族,太早send怕惹人誤會,太遲send又怕被當作睡過頭的藉口,實在太矛盾啦!簡單來說,如果深夜已經預計到病況,認為隔天一早無法上班,其實毋需等到明天早上發出電郵。記得,在上班時間開始後才發出電郵,只會被人誤會睡不醒,也會令同事與主管缺乏充足的時間為你的缺勤做準備。

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四、請病假範本

範本1:

Subject- Sick Leave

Dear[主管名稱],
I’m emailing to inform you that I can’t make it to work today, [日期], as I’ve come down with a [病因]. I'll be available to answer emails if you need urgent help, but [同事A] will handle my workload today to ensure all deadlines are met.

Thank you for understanding.

Best regards,
[你的名字]

範本2:

Hi [主管名稱],

I woke up this morning with a [病因] and have to be on my prescribed medication starting today. As a result, I have to take a few sick days off, so that I can rest and hope that I can recover soon.

For any urgent matters, [同事A] can cover for me.

I hope to be back at work in a couple of days and will keep you updated on my progress.

Thank you for your kind understanding.

Sincerely,
[你的名字]

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五、郵箱設置「Out of Office」

工作是一個講求責任心的地方,無論你的職位高低,最好在請假期間將公司的郵箱設置「out-of-office」的自動回覆,這麼做是為了避免客戶找不到人而產生不必要的誤會。最後,回到工作崗位要第一時間提交病假紙及醫生證明。

Text: TopBeauty Editorial

更多相關文章

【職場技能】過期Email未來得及回覆?4個回覆Email技巧 挽回你的專業精神

8 Dec 2020

進入職場之後,會大量地收到很多e-mail,有些e-mail已經一個月了但未來得及查看及回覆。俗語有話:遲覆總好過無覆,因為你不知道日後會否有求於對方,所以不能忽視回覆e-mail的小小動作,有可能會對你日後影響深遠!對於這些塵已久的過期e-mail,要如何優雅的回覆是一種技巧。

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1. 回覆工作e-mail

一般上工作上的e-mail不應該遲覆,但若真的遲了的話,不妨試下以下的回覆方法。

Dear XXX(對方名字),

As I was looking through my drafts, I realized I had never [emailed/responded to] you about [subject]. I am sincerely sorry for letting the ball drop on this one—in the future, I’ll double-check that I’ve sent my messages to you so it doesn’t happen again.

After meeting with the Dev Ops team, we’ve decided to move forward with the original plan discussed at our March meeting.

廣告
廣告

Apologies again,

XXX(你的名字)

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2. 回覆想請你幫忙的人

雖然說現代大家有什麼急事都是用WhatsApp或其他社交軟件,很少人會用e-mail。但有些人可能同你交情不深,並沒有你的聯繫方式,只有你的e-mail,那麼這是他唯一可以找你的途徑。對於向你尋求協助的e-mail,避免對方對你產生誤會,你一定要好好回覆並告訴他,你願意以最大的努力去幫忙,以彌補無意無視了的e-mail。

Dear XXX(對方名字),

Last month, you asked me if I knew anyone who worked at XXX(公司的名字), and I apologize for not answering sooner! Are you still hoping to find a contact there? I just looked through my connections and discovered a couple people who might be helpful. Let me know if you want me to make some introductions.

And if there’s anything else I can do for you, just ask. I promise I’ll try to be quicker next time!

XXX(你的名字)

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3. 回覆壞消息的e-mail

對於受到壞消息的e-mail,你不能不回覆,並且要向對方道歉及解釋遲回覆的原因,以及問候對方是否有什麼需要你幫忙的地方。

Hi XXX(對方名字),

I hope you’re doing well and that your last semester at XXX(公司的名字) is off to a great start. My sincerest apologies for not getting back to you about the remote internship sooner.

After thinking it over, our team doesn’t think this will work out—so much of our communication happens in person, and we’d hate for you to miss that. However, you’re clearly talented and motivated, and I’d be more than happy to see if I know anyone at another company who could use a remote intern. Let me know if you’re interested.

Sincerely,

XXX(你的名字)

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4. 有些友好但「技術上」不用回覆的e-mail

有些電郵沒甚麼大重點,但又能讓你知道某些資訊,或需要你一些簡單的答覆,但毫無急切性,那當然可以優先處理你的日常工作項目。但一空閒時,最好還是作出簡單的回覆,衷心表達你的道歉,並證明你的反應遲鈍,讓對方不會覺得你無禮。

即睇範例:

Hi XXX(對方名字),

Thanks so much for your kind note last month! Yep, it was definitely exciting for our team to get the Wall Street Journal mention—things have been crazy here ever since, which is why I’m so late in answering your email. (I apologize!)

I saw your company recently announced its launching a new marketing division. That’s so awesome, congratulations! How’s everything been going over there?

Thank you again, and I hope to see you at another meet-up in the future.

Best,

XXX(你的名字)

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以上未覆e-mail的方法及示範可挽救你的專業名聲,亦可向對方解釋遲回覆的原因。不過,以後盡可能儘快回覆e-mail,這樣才能展現你的專業精神。

Text: TopBeauty Editorial


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